Manage Licenses

A Software-Based Protection Key is a Software‐Based Protection Key. Software-Based Protection Key have the same functionality as Hardware-Based Protection Keys, but instead of storing software licenses on an USB stick, the licenses are stored in a software container file on your computer.

When you buy a Software-Based Protection Key, it becomes available to you in your Company License Pool — an online repository where you can access all your purchased Software Keys. You can download the Soft Licenses to your computer with the License Manager Tool.

Company License Pool is the online repository of all the Software-Based Protection Keys and Hardware-Based Protection Keys that a Company owns. This inventory can be managed by the Company Administrator, if the Company has a Company GRAPHISOFT ID. (See how you can create a Company GRAPHISOFT ID)

The online Company License Pool is accessible from the GRAPHISOFT ID website (graphisoftid.graphisoft.com), for users who are joined to a Company (See how you can join a Company in the GRAPHISOFT ID system). If your personal GRAPHISOFT ID is associated with a Company, you can see the “License Pool” menu item when you log in with your GRAPHISOFT ID.

If you are the Company Administrator (learn more about Company roles), you can see here all the Protection Keys that your company owns. If you have Software-Based Protection Keys, you can manage those keys here, e.g. you can control who can use those Software-Based Protection Keys.

Note: If you have a Google or Facebook-based GRAPHISOFT ID, you need to create a GRAPHISOFT ID password to access the Company License Pool. See details under “How can I sign in to License Manager Tool with my Google or Facebook account

If you want to transfer a Software-Based Protection Key from one computer to another, you can use the License Manager Tool to upload the Software-Based Protection Key to the Company License Pool. Then, you can download the Key to a different computer.

You can do this as many times as you want.

Software-Based Protection Keys in the License Pool are updated automatically. In contrast, Software-Based Protection Keys that are downloaded to a computer at the time of the release must be updated using the License Manager Tool. Start the License Manager Tool on the computer where the License is downloaded, and just follow the instructions.

If you are not the Administrator of the Company, you can see only the Software-Based Protection Keys that were made available to you by the Administrator: either assigned to you specifically, or set to “Available For: Everyone”. Ask the Administrator to assign a key to you.

The Company Administrator has elevated permissions to manage the Software-Based Protection Keys of the Company. See more under „What kinds of user roles exist in a Company GRAPHISOFT ID?”

If you are not sure who your Company Administrator is, you can find this information under “Company Details” on the graphisoftid website.

Your view of the Company License Pool and its available functions depends on whether you are an Administrator or a Member on the GRAPHISOFT ID site.

What information is available about Software-Based Protection Keys in the Company License Pool?

Protection Key ID: Identification of the protection key which contains the purchased license(s)

Available for: Company Administrator can define which Software Keys should be assigned to particular users in your company

Downloaded by: Here you can see who downloaded the Software Key to his/her computer

Programmed to: Name of the computer where the Software Key is programmed at this moment

SSA status: This parameter shows whether the selected Software Key is on SSA (Software Service Agreement)

Key Upload Counter: If you do not have a Software Service Agreement (SSA), you are limited to a certain number of Software Key uploads per calendar year. The License Manager displays information on the number of uploads remaining.

If you have no uploads left, you must wait until the date indicated, when a new year’s worth of uploads is again credited to this Software Key.

Loose scenario: for small firms where no strict rules are needed to limit access to software licenses

Recommendation: All users are allowed to manage licenses using a single, shared GRAPHISOFT ID with Administrator privileges.

  • All employees and managers use the same Administrator GRAPHISOFT ID to sign in to the GRAPHISOFT ID website and the License Manager Tool.
  • The Software-Based Protection Key(s) are set to: ”Available for: Admin only”
  • Users can download any Software Keys from the Company License Pool to their computers using the License Manager Tool.

Normal scenario: for medium-sized firms, where licenses are managed by an Administrator, but users have free access to company resources

Recommendation: Two levels of GRAPHISOFT ID access: Administrator and Members (each employee has her own GRAPHISOFT ID).

  • Multi-license (NET) key is managed by the Administrator. Key is set to ”Available for: Admin only”. Administrator installs the NET Software-Based Protection Key to central license server computer
  • Single licenses are set to ”Available for: Everyone”. Members of the Company can freely download single licenses to their computers using their personal GRAPHISOFT ID.

Strict scenario: for large firms, where licenses are strictly issued by an Administrator, and the management does not want individual users to manage the NET key(s).

Recommendation: Two levels of GRAPHISOFT ID access: Administrator and Members (each employee has her own GRAPHISOFT ID).

  • Multi-license (NET) key is managed by the Administrator. Key is set to ”Available for: Admin only”. Administrator installs the NET Software-Based Protection Key to central license server computer
  • Single licenses are set to ”Available for: [named user]”. Members of the Company can only download single licenses specifically assigned to their GRAPHISOFT ID.