This Graphisoft Online Event Privacy Notice applies to the data processing taking place in relation to the personal data of participants (“Participants” or “You”) at the online conferences and events (“Event”) organized by Graphisoft SE (registered address: 1031 Budapest (Graphisoft park), Záhony u. 7., Hungary; hereinafter: Graphisoft; or Data Controller).
Please read this document carefully. By participating in the Event, You as the Participant of the Event acknowledge the terms of this privacy notice.
A. Contact details of the controller:
Graphisoft SE determines the purposes and means of the processing covered by this Privacy Notice.
Name: Graphisoft SE (hereinafter: Graphisoft)
Registered office: 1031 Budapest, (Graphisoft Park) Záhony u 7.
E-mail address: privacy@graphisoft.com
Telephone number: 0036 1 437 3000
B. Data processors:
In order to give You the opportunity to participate on Graphisoft’s events, Graphisoft uses the Microsoft Teams Webinar provided by Microsoft. To ensure the technical availability and support of the platform, Microsoft acts as data processor of Graphisoft. For further information visit: https://privacy.microsoft.com/hu-hu/privacystatement
Other than the above, Graphisoft does not transfer personal data to any other recipient.
C. Description of the data processing:
To update the Participants about the Graphisoft solutions’ roadmap, Graphisoft organizes online events. Participating in the event is optional.
During the event You have the opportunity to share your opinion and have a discussion of the topics of the event either by asking a question by voice or camera, or by typing it into the chat. Asking a question and using camera are optional.
A video recording of the event will be made so that those who were not present can follow the news and events.
If you choose to ask questions with voice or camera, your voice and camera image can be recorded.
If you ask a question in the chat, your name may be mentioned at the event along with your question. In these cases, your name and question can be recorded.
Graphisoft uses contact data to send information to the participants about current and future events.
D. Purpose, legal basis and duration of the data processing
| Purpose of data processing | Legal basis of data processing | Scope of the processed personal data | Duration of data processing |
|---|---|---|---|
| Organizing interactive online events Participation in the event Discussion of the topics of the event | Legitimate interest of Graphisoft according to point f) of Article 6(1) of GDPR: update the Participants about the Graphisoft solutions’ roadmap, thinking together with the participants about these topics | Participation in the event: Name E-mail address If you share your opinion during the event: Identification data (name) Questions, ideas, comments, chats If you ask the question verbally, your voice If you turn on your camera when you ask the question, your camera image Asking a question and using camera are optional. | Until the end of the event |
| To let those who were not present watch the event | Legitimate interest of Graphisoft according to point f) of Article 6(1) of GDPR: providing opportunity to be informed about the happenings of the event in a more flexible way. | Content of the recording (the recording does not show the content of the chat) Source of the processed personal data: Microsoft Teams | The recording will be stored up to 3 months after the event. |
| Sending information about current and future events to the participants | Legitimate interest of Graphisoft according to point f) of Article 6(1) of GDPR: inform participants about details of the current event and increase the number of people interested in the future events | Contact data | Until the next event |
| To identify the persons to whom we provide various benefits due to their frequent event participation | Legitimate interest of Graphisoft according to point f) of Article 6 (1) of GDPR: Increasing customer loyalty | Content of the attendance report (identification and contact data) When we evaluate participants based on frequency of participation, we perform profiling. | Until providing the benefits |
| Measuring the level of interest in relation to the event (based on attendance) | Legitimate interest of Graphisoft according to point f) of Article 6 (1) of GDPR: Tailoring the topics of events to the participant’s interest. | Content of the attendance report (identification and contact data) | Until preparing the attendance statistics |
| To verify that the conditions for certain membership are met (attendance at events) | Legitimate interest of Graphisoft according to point f) of Article 6 (1) of GDPR: To have only active contributors in the group | Content of the attendance report (identification and contact data) | Until membership eligibility is verified |
| To inform Participants about the modifications of this Privacy Notice | Legitimate interest of Graphisoft (point f) of Art. 6 (1) of GDPR): To comply with the principle of accountability and information obligation under GDPR | Identification data (name) Contact data (e-mail address) | Until providing information about the modification |
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you.
The data processed do not contain any special categories of personal data.
E. Data transfer outside the EEA, EU:
Participants who are outside the EU, EEA countries can access personal data under appropriate safeguards (Article 45 and 46 of GDPR).
Graphisoft employees involved in the organisation of the event, who are outside the EU, EEA countries can access personal data under appropriate safeguards (Article 45 and 46 of GDPR).
During Microsoft’s activities your personal data may be processed outside the EU, EEA countries. You can find more information about Microsoft’s activities, and adequate guarantees for the protection of your personal data here: https://privacy.microsoft.com/hu-hu/privacystatement
Except for the above, Data Controller does not transfer personal data outside the EU.
F. For data security measures and your data protection rights see the link below